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Pacific Southwest Section |
(Old Bylaws -- April 14, 2000 Revision)
BYLAWS OF THE PACIFIC
SOUTHWEST SECTION (PSW)
American Society for
Engineering Education
(ASEE)
Revised 1985
Revised
Revised
I. NAME
1.1 The name of this organization shall be The Pacific
Southwest Section (PSW) of the American Society for Engineering Education
(ASEE), hereinafter referred to as the Section.
II. OBJECTIVES
2.1 The purpose of the Section shall be the promotion of the
aims and objectives of the ASEE as stated in the ASEE Constitution and
Bylaws. The Section shall concern itself
with all ASEE affairs taking place within the area prescribed by ASEE as the
Pacific Southwest Section. Among the
objectives are the promotion of the highest ideals in the conduct of engineering
education, with respect to administration, curriculum, and teaching, and
maintenance of the highest professional standards among its members.
III. MEMBERSHIP
3.1 Membership in the Section shall consist of all members
of ASEE who reside or are employed in the states of
IV. ELECTION OF OFFICERS
4.1 The elected officers of the Section shall consist of a
Chair, Chair-Elect, Vice-chair for Faculty Awards, Vice-Chair for Student
Awards, Vice-Chair for New Faculty, Vice-Chair for Membership, Vice-Chair for
Community Colleges, Executive Secretary, Treasurer, Editor, Webmaster, three
Relations with Industry (RWI) Representatives, and six Directors.
4.2 The Chair-Elect shall be elected annually and serve as
Chair the second year in office.
4.3 The Vice-Chair for Faculty Awards, Vice-Chair for
Membership, Treasurer, Editor, two RWI Representatives, Webmaster and three
Directors shall be elected for terms of two years starting in the even numbered
years.
4.4 The Vice-Chair for Student Awards, Vice-Chair for New
Faculty, Vice-Chair for Community Colleges, Executive Secretary, one RWI
Representative, and three Directors shall be elected for terms of two years
starting the odd-numbered years.
4.5 By January 1 of each year, the Chair shall appoint a
Nominating Committee consisting of the Immediate Past Chair, another Past
Chair, and one member in good standing.
This Committee shall nominate one or more members of the Section for
each vacancy to be filled. These
nominations must be presented to the Executive Secretary by March 15.
4.6 Additional nominations may be made by petition of at
least two members. Nominations proposed
by the membership must be accompanied by a statement from the nominees
indicating a willingness to serve.
Petitions and statements must be presented to the Executive Secretary by
March 15.
4.7 A ballot listing all eligible candidates shall be
distributed to all eligible section members on the ASEE-PSW webpage,
electronically-mailed and/or mailed to Section members by May 1 of each
year. Election shall be determined by a
simple majority of those votes postmarked on or before June 1.
4.8 The terms of newly elected officers shall begin July 1.
4.9 Vacancy in the office of the Chair shall be filled by
the Chair Elect. The Chair, with the approval
of the Executive Board, shall appoint members to fill vacancies which occur on
the Executive Board until the next regular election.
V. MEETINGS
5.1 The Section shall hold an Annual Meeting. At this meeting there may be a Business
Session for the transaction of business of the Section.
5.2 The locations of Annual Meetings shall be approved by
the Executive Board at the Board meeting normally one year or more in advance.
5.3 Additional meetings may be scheduled by action of the
Executive Board.
5.4 The Section Members in attendance at any Section meeting
shall constitute a quorum.
VI. EXECUTIVE BOARD
6.1 The officers listed in Section 4.1 and the immediate
Past-Chair shall constitute the Executive Board. The Vice-Chair for Meetings
shall be appointed annually for a term of one year. This individual will be the
person who served as the Program Chair of the Annual Meeting of the section in
the year immediately preceding the term for which the individual is appointed
as Vice-Chair for Meetings. The Vice-Chair for Meetings and the Program Chair
of the Annual Meeting will be ex- officio members of the Executive Board.
6.2 The Executive Board shall be the overall governing and
policy-making body for the Section.
6.3 The Chair, Chair-Elect and Executive Secretary shall
serve as Chair, Vice-Chair and Secretary of the Executive Board.
6.4 Ten members of the Executive Board shall constitute a
quorum.
6.5. The Executive Board shall meet at least twice per year,
including once during the Annual meeting.
6.6 Executive Board Advisory Council shall consist of all
Past Chairs of the Pacific Southwest Section and will be ex-officio members of
the Executive Board without voting privileges.
VII. COMMITTEES AND REPRESENTATIVES
7.1 The Chair, with the advice of the Executive Board, shall
appoint such committees and representatives as are deemed necessary.
VIII. CHAPTERS
8.1 Local chapters of ASEE members at one or more
institutions within the same metropolitan, industrial, or commuting area may be
established by recommendation of the Section to the Council of Sections, Zone
IV.
IX. FINANCES
9.1 The Fiscal Year for the Section shall be July 1 through
June 30.
9.2 At the last Executive Board meeting of each fiscal year
the members of the Executive Board shall approve an operating budget for the
following fiscal year.
9.3 The Executive board is authorized to solicit voluntary
contributions as required.
9.4 At the end of each treasurer’s term of office,
there shall be an audit of the financial records of the Section.
DUTIES OF THE OFFICERS
10.1 The Chair shall: provide general leadership to the
Section; preside at the Business Session of the Annual Meeting and at all
meetings of the Executive Board; with the Executive Secretary, certify to the
resolutions passed at the Annual Meeting and at the meetings of the Executive
Board; be an ex-officio member of all committees of the Section; submit a
report of Section activities at the Annual Business Meeting of the Section and
be a member of the Executive Board of the Council of Sections, Zone IV.
10.2 The Chair-Elect shall: perform the duties of the Chair
in his or her absence; fill the role of Section Campus Representative and
coordinate the activities of ASEE Campus Representatives within the Section;
with the help of the treasurer, prepare an annual operating budget for approval
by the Executive Board, perform such duties as delegated by the Chair; submit a
written report to the Chair by May 1 describing the previous year’s
accomplishments; and be a member of the Executive Board of the Council of
Sections, Zone IV.
10.3 The Vice-Chair for Meetings shall be responsible for
all meetings of the membership of the section with the approval of the
Executive Board. The Vice-Chair for Meetings shall provide assistance and guidance
throughout the year to the Annual Program Chair, who hosts the Annual Meeting
during that year. With the approval of the Executive Board, the Vice- Chair for
Meetings will arrange the next Annual Meeting (defined as the meeting following
the individual’s term of office). These arrangements include
determination of location, help in solicitation of sponsorship, and the
recruitment of an Annual Program Chair. The Vice-Chair for Meetings shall also,
as part of his/her responsibilities, submit a written report to the Section
Chair by May 1 describing the previous year s accomplishments and perform such
duties as delegated by the Section Chair.
10.4 The Vice-Chair for Faculty Award shall: direct the
faculty award and recognition activities of the Section; appoint an Awards
committees to assist in the selection of the recipients of awards and
recognition’s; perform such duties a delegated by the chair; submit a
written report to the Chair by May 1 describing the previous year’s
accomplishments.
10.5 The Vice Chair for Student
Awards shall: administer the Student Engineering Design Award Competition; be
responsible for raising the funds to underwrite the student awards; perform
such duties are delegated by the Chair; and submit a written report by May 1
describing the previous year’s accomplishments.
10.6 The Vice-Chair for Community Colleges shall: be in
general charge of all liaison and promotion of ASEE activities between the
Section and the Community Colleges; assist the Vice-Chair for Faculty Awards in
Selection of the outstanding Community College Faculty Award; perform such
other duties as may be assigned by the Chair; submit a written report to the
Chair by May 1 describing the previous year’s accomplishments.
10.7 The Vice-Chair for Membership shall: plan and direct
the recruitment of members for the Section; in cooperation with the Executive
Secretary maintain the Section Membership files, mailing addresses, record of
Section Fees paid, and such other information that will aid in achieving
membership objectives; submit a written report to the chair by May 1 describing
the previous year’s accomplishments.
10.8 The Vice-Chair for New Faculty shall: contact
individuals recently appointed to faculty positions with the objective of
informing them of opportunities in ASEE membership; promote membership in ASEE
through the Dean’s sponsorship program; perform such duties as delegated
by the chair; and submit a written report to the Chair by May 1 describing the
previous year’s accomplishments.
10.9 The Webmaster for the section shall: contact
individuals recently appointed to Executive Board for information to be posted
on the ASEE-PSW website and via electronic mail. The Webmaster is responsible for the
operation and maintenance of the website and electronic mail list with input
from the Executive Board Members.
10.10 The Executive Secretary shall: notify members of the
time and place of all meetings; record and maintain files of the minutes of all
meetings of the section and Executive boar; mail copies of the minutes to all
members of the Executive Board, the Chair of the Council of Sections, Zone IV,
and ASEE headquarters; serve as historian of the section and maintain files of
the correspondence, reports and other material of importance in a suitable depository
as determined by the Executive Board; with the Chair, certify to the
resolutions passed at the annual meeting and at meetings of the Executive
Board; immediately after each election report the names and terms of all
officers of the Section to the Chair of the Council of Sections, Zone IV, and
ASEE headquarters; perform such duties and delegated by the Chair; and submit a
written report by May 1 of the previous year’s accomplishments.
10.11 The Treasurer shall: be the financial agent of the
Section; deposit all money received on behalf of the Section in a bank or banks
approved by the Executive Board; maintain financial records for the Section;
submit a financial statement at the Annual meeting and as requested by the
Executive Board; assist the Chair-Elect to prepare an annual operating budget
for approval by the Executive Board, perform such duties as delegated by the
Chair; and submit a written report to the Chair by May 1 describing the
previous year’s accomplishments.
10.12 The Editor shall: be responsible for the publication
and distribution of the Section’s newsletter over the ASEE-PSW website,
electronic-mail and/or mailed at least twice annually; perform such duties as
delegated by the Chair; submit a written report to the Chair by May 1 describing
the previous year’s accomplishments.
10.13 The RWI representative shall: promote and coordinate
relationships between industrial and governmental engineering organizations and
the engineering educational institutions in the Section as appropriate to the
objectives of the Section, one of which shall be the coordination of the
faculty workshops in his/her area; perform such duties as delegated by the
chair; submit a written report to the Chair by May 1 describing the previous
year’s accomplishments.
10.14 The Directors shall; serve as members at large on the
Executive Board to represent the various constituencies within the membership
of the Section and perform such duties as designated by the Chair.
10.15 Members of the Executive Board Advisory Council shall
consist of all Past Chairs of the Pacific Southwest Section. In this capacity,
they will be ex-officio Executive Board members without voting privileges and
are to serve the Executive Board in an advisory role only. They will be copied
on all Executive Board correspondence in order to keep them informed and allow
them to participate in any discussion. They will be invited to all Executive
Board meetings. Their attendance does not help constitute a quorum. They may
serve in some other office of the Executive Board with the accompanying
responsibilities and duties.
XI. PARLIAMENTARY AUTHORITY
11.1 Meetings shall be conducted in a manner consistent with
the Constitution and Bylaws of ASEE and the Bylaws of the Section. For matters not covered by these documents,
Robert’s Rules of Order shall be consulted.
11.2 Actions taken by the Section shall be valid unless
challenged by the (National) ASEE Board of Directors or by a petition signed by
at least ten percent of the members of the Section. The validity of challenged actions shall be
determined by negotiations between representatives of opposing views. In cases where negotiations fail to provide
agreement, the (National) Board of Directors shall be the final authority.
XII. AMENDMENTS TO BYLAWS
12.1 Proposed amendments to these bylaws may be submitted to
the members of the Section by a majority vote of the Executive Board, or by a
petition to the Executive Board of at least ten members of the Section.
12.2 Bylaws may be amended by the favorable vote from at
least two-thirds of the members who attend and vote at any Annual Meeting.
12.3 Amendments to be presented for action at an annual
meeting shall be published in the newsletter of the Section via ASEE-PSW
website, electronic-mail and/or mailed to members of the Section at least
thirty days before the Annual Meetings.
12.4 Bylaws may also be amended by a mail ballot, ASEE-PSW
website ballot or electronic-mail ballot to all members of the Section. Amendment shall be approved if ballots via
mail, ASEE-PSW Website, or electronic-mail from at least ten percent of the
members of the Section are returned within thirty days and if at least
two-thirds of the votes are favorable.