Minutes of the PSW Executive Board Meeting
Thomas T. Beam Engineering Complex
University of Nevada at Las Vegas
Oct. 11, 1996
Stacey Breitenbach Ashland Brown
Rose Marie Dishman Robert Feugate
Gerald Jakubowski Floyd LeCureux
Brendan O'Toole Richard Phillips
Allen Plotkin Paul Rainey
Carl Rathmann Jennifer Ross
Spencer Brinkerhoff Kent Butler
David Clough Irwin Drew
Vern Johnson Joe O'Brien
Bill Pedler William Wells
- Call to Order. The meeting was called to order at
5:40 p.m. by Ashland Brown, Chair of the Pacific Southwest Section. The
agenda (Attachment A) was reviewed; no changes
- Minutes of the April 5, 1996 Meeting. The minutes
of the previous meeting were approved without change.
- Election Results. Due to Spencer Brinkerhoff's
absence, a formal report was not provided. However, election results are
reflected in the Executive Board roster (Attachment
- Executive Board Organization.
- a. Bylaws Chairman Brown opened discussion
by proposing that the position of Webmaster be added to the Executive
Board. The individual holding this position would be responsible for
maintaining the Section's Web site, electronic mailing list, and similar
resources. Dr. Brown pointed out that Web site will serve as a primary
vehicle for information distribution and, eventually, will supplement or
replace conventional election ballots. A lengthy discussion followed
concerning which portions of the Bylaws would require change and the
proposed wording of the changes. During that discussion, the question
arose whether the positions of [Newsletter] Editor and Webmaster should
remain separate. The sense of the Board was that the two positions were
distinctly different and should be retained. The Board endorsed the
proposal to change the Bylaws to add the position of Webmaster, to be
elected in odd-numbered years.
- b. Mailing List. Chairman Brown
distributed a current list of Board member addresses (Attachment C). C. Irwin Drew of El Camino College,
Vice Chair for Community Colleges, had been inadvertently omitted.
- c. Relations with Industry. Chairman Brown
observed that both the RWI-North and East positions were vacant and
sought the Board's assistance in finding industry representatives who
were motivated to serve in this capacity.
- Treasurer's Report. Allen Plotkin
submitted Treasurer's Report (Attachment D),
noting that there had been a late payment of one of the winning teams
from last year's design contest (SJSU). After a brief discussion of the
types of expenses allowable under the Operating Budget, the report was
accepted without change.
- Zone IV Report. Jerry Jakubowski reported
that ASEE nationally is now operating with a small surplus, and is
investigating means of improving long term financial stability beyond
relying on membership dues. Annual meetings are being reviewed to
determine an appropriate balance between affordable registration fees and
ensuring that the meetings remain profitable.
- Joint ELC & ASEE-PSW Spring 1997 Meeting.
Paul Rainey distributed versions of the proposed Meeting and Conference
budget assuming 75, 100, and 125 attendees
(Attachment E). Assuming food costs of $50 / attendee and registration
fee of $99, Paul estimated a surplus at all three attendance levels. In
response to a question regarding industry exhibits, Paul replied that
space considerations precluded an exhibits area. Following discussion of
possible financial shortfall; the Board voted to underwrite up to $1000
of any loss. Pual announced the proposed theme as "Engineering Education
for Today and Tomorrow," and asked Board member's assistance in
encouraging abstract submission. After a brief discussion of the
proposed theme, the Board voted to approve the theme, registration fee,
and projected budget.
- Reports-Faculty Awards. Stacey Breitenbach
distributed the Faculty Awards announcement that was being mailed to all
ASEE-PSW members Attachment F). She reminded the
Board that, in recent years, only a few nominations had been received.
Discussion followed regarding the possibility of attaching an honorarium
to the Outstanding Teaching Award. The Board voted to fund an honorarium
of $500 to the recipient of the Outstanding Teaching Award, to be funded
from the BASS account, with the restriction that the honorarium be
funded only through 1998. At that time, continuance of the honorarium
will be reconsidered.
- Reports=Student Awards. Rich Phillips reported
that Hughes had again provided funds for the awards and that the basic
process for soliciting entries had been established. Information
regarding the Design Contest and entry procedures would be distributed
via email, the Web page, and the PSW Nugget newsletter.
- Reports-Community Colleges. Due to Irwin Drew's
absence, there was no report.
- Reports-Meetings. The Board voted to endorse
Paul Rainey's proposal that all future California-based meetings be
scheduled in conjunction with the ELC. Paul announced that Harvey Mudd
had offered to host the 1998 ASEE-PSW Meeting and Conference and that
UNLV had expressed an interesting in hosting the 1999 Meeting. The Board
voted to accept both offers, with thanks.
- Reports-Membership. Due to Vern Johnson's
absence, there was no report.
- Reports-Newsletter. Jennifer Ross distributed a
preliminary version of the Nugget to show its revised format (omitted
from these minutes). She said that additional editorial content was being
collected, with publication scheduled for October, 1997. Projected cost
- Reports-Web Site. Floyd LeCureux distributed a
hard copy sample of the ASEE-PSW home pageAttachment
G He requested that Board members submitting material for the Web
site provide that material in text-only format. Floyd commented that
links to campus or personal home pages can be incorporated, and asked
Board members to send URLs to him. He suggested that links to Web-based
courses or reference materials would also be appropriate. Board members
were requested to send personal photographs to Floyd and Jennifer for
inclusion in the Web site and the Nugget, along with URLs of any personal
- Reports-RWI. There were no reports.
- Reports-Campus Representatives. Paul Rainey
noted that the Bylaws assign responsibility for campus representatives to
the Chair-Elect. However, he had contacted known campus representatives
and requested activity reports by the end of October.
- Reports-New Faculty. Brendan O'Toole reported
that he would be sending an information letter promoting interest in ASEE
to all new faculty (pst 3-5 years) that he could identify within the PSW.
The letter will emphasize the 1997 ASEE-PSW Meeting and Conference, and
its New Faculty Workshop. Brendan noted that, while he will coordinate
that Workship, he will not be in attendance due to prior commitments.
Various Board members suggested possible content and speakers for the New
- 1997 ASEE Annual Conference. Board members were
reminded that this year's Conference was scheduled for June 15-18 in
Milwaukee and were encouraged to attend.
- Adjournment. There was no Old Business or New
Business. The meeting was adjourned at 7:35 p.m.